Best Way to Capture Notes in Keep
Build a habit of pressing Command (or Control) + T to open a new tab, then type “note.new” or “keep.new” and hit Enter. This lets you quickly jot down notes with minimal interruption.
Pro tip: Keep a set number of pinned tabs in your browser and know which slot Google Keep occupies. For example, if it’s the fourth tab, press Command/Control + 4 to jump directly to Keep. Once there, press "C" to compose a new note.
Transfer Information from Keep
After a meeting, you can send out recap emails seamlessly. Open Gmail, bring up Google Notes and Lists from the sidebar, and reference your notes without switching tabs. Once finished, archive the note by clicking the three dots and selecting "Archive."
Pro tip: Instead of relying on pinned notes, use a “Reference” label to tag important information. This keeps your homepage clean and easy to manage.
Google Keep Settings
Head over to settings and disable “Display Rich Link Previews” to keep your interface neat and tidy. While in settings, adjust “Reminder Default Times.” These times also affect your Gmail snooze menu, so ensure they’re set to your preferences (e.g., 8 PM). Refresh both Google Keep and Gmail to apply these changes.
Bullet Points in Google Keep
Text formatting in Google Keep Notes App is straightforward but effective. Use:
- Numbered lists (1, 2, 3)
- Asterisks (*) for bullet points
- Hyphens (-) for additional structure
Add double equal signs (“==”) for headers to visually differentiate sections.
Save Websites to Google Keep
The Google Keep Chrome extension is a game-changer. Save any webpage with a single click and add notes for later action.
Pro tip: Create a “Clipped” label to centralize all saved links. Disabling “Display Rich Link Previews” in settings keeps your notes compact.
Link Google Keep to Calendar
Prepare for meetings more efficiently by linking notes to calendar events. Open a calendar invitation, bring up Keep in the side panel, and click “Take a Note.” This keeps your notes organized and easy to reference during meetings.
Create Checklists in Google Keep
Google Keep’s checklist feature is perfect for recurring tasks like weekly reviews. Use keyboard shortcuts like Command/Control + Right Bracket to indent or Left Bracket to unindent.
Pro tip: To reset a checklist, click the three dots and select "Uncheck All Items."
Filter Notes by Color
Assign colors to your notes for better organization (e.g., blue for reference, red for high-priority tasks, green for personal notes). Filter notes by color using specific links. Bookmark these links for quick access.
Hidden Search Feature
Enhance your search efficiency by creating a custom shortcut. In Chrome settings, go to the search engine tab, add a new shortcut named “Keep,” and paste the URL for Keep’s search feature. Use this shortcut to search for notes without leaving your current page.
Capture Voice Notes in Keep
On mobile, create audio recordings by pressing the “+” icon. The note will include both the audio file and a transcript, making it easy to revisit ideas later.
Grab Image Text from Photos
Use the mobile app to snap photos of handwritten notes or business cards. Tap the photo, select the three dots, and choose “Grab Image Text” to extract and copy text.
Pro tip: Save screenshots of email signatures for easy searchability.
Make the most out of Google Keep Notes App and Google Notes and Lists by implementing these tips into your daily workflow.
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